6 & Under and 8 &
under Helpers - Parents
that help the 6 & unders (girls or boys) or 8 & under
(girls or boys) to get behind the blocks and ready to
swim. Parents are responsible for lining up the
swimmers behind the lanes, turning the heat sheets in
to the timers, and making sure that the kids swim in
the correct heat and lane. See
below for tips. Excellent job for parents of small
swimmers. (See below for job instructions)
A timer stands at the starting
blocks for 50 yds. races, and at the shallow end of
the pool for 25 yd races. His/Her job is first
verify the name of the swimmer. Next he/she
job is to start
the stopwatch at the start of the race and stop the
stopwatch when the swimmer in his/her lane finishes
the race by touching the wall. He/She will then tell
the time displayed on the watch to the recorder.
If the watch fails to start, hold your stop watch
out over the block so the head timer can see that
you need a them to finish timing the race. Timers
will report to a timers meeting approx. 15 min prior
to the start of the meet.
The recorder writes the
times displayed on the stopwatches onto the timer lane
sheets on the lines provided next to the swimmers
name. They then hand to timer lane sheet to the
runner when they come around. Will report to the
timers meeting approx 15 min prior to the start of
Note: There are 2 timers for every lane.
One of the timers will be designated recorder. Some
timers will be relief timers who will give assigned
timers a break at some point during the meet.
Please limit your break to 5 min. so other's have
the same opportunity.
Head Timer -
One person designated
head timer will start and stop extra watches. If for
some reason a watch fails to start on time, the head
timer will be called to that lane to finish the timing
for that race. Head timer will also orient all timers
before the meet begins, making sure all watches are
working properly and all timers know how to work the
watches. Will report to the timers meeting
approx 15 min prior to the start of the meet.
The runner goes from lane to
lane after every approx. 4 events to collect the
completed timer lane sheets from the recorder, places them in
and then takes the heat sheets to the scorer's table.
The scorers average the times on
the timer lane sheets, put them in lane order. Hands
off to the Hy-tek operator.
- Enters the averaged times for each swim into the
computer program. Verifies that the judges
place decision matches the computer assigned places
or overrides the computer. Provides the
announcer with event results and team scores.
Prints labels for awards.
After scoring is completed and
places announced, the ribbon workers place labels on the appropriate ribbons and place
in bags to be given to the coaches at the end of the
A trained stroke and turn
judge. Must be
aware of USA swimming rules. If you are
interested in training. Please email Sandy Payne.
Before the Meet
- Find the
other helper for your age / gender group.
- Get the
clipboards (there is one clipboard for each
gender/age group) from the away meet plastic bin. On the clipboard
is a line up for the meet for your group and the
individual heat sheets (if being used) for each child. Colored sheets
are for Heat 1 -exhibition heats, pink (girls) or blue
(boys) are for Heat 2 - competition heats.
- Make sure
all swimmers on the line up are at the meet. If any
are missing, tell the appropriate coach.
a meeting place for your group where swimmers gather
before events. Encourage children to remember the
meeting place and to come back to it often. Some
children may want to sit at this place throughout the
Gather your swimmers. If you don't know a child well
enough to recognize him/her during the meet, write her
name on her arm (e.g. Go Sandy!). If the child is
comfortable with it, write each swimmer's events on
her arm also (e.g. #13 25 Free H1L3 stands for
event #13 girl's 6 and under 25 freestyle, heat 1, lane
Note: ask the
child's parent if it's OK to write on his/her skin.
Some children have allergies, and this may be a
problem. If it's OK, writing the events on an arm is
an easy way to remember them.
During the Meet
Order of Events below when getting your group
ready for each event.
Tips for Individual Events
- When they
are on 11-12 of the prior event, start taking the
swimmers to the block. One
helper takes the group over to the blocks, placing
each swimmer behind the appropriate block in order by
event number and heat.
-- the children will not be swimming for a few minutes
and they need to stay in place. A line of contestants
forms behind the block in each lane. This line starts
to form for the next event (e.g. backstroke) while the
current event (e.g. butterfly) is finishing. Girls
always swim the event first, and then the boys do the
same event. Heat 1 - Exhibition heats are run before
Heat 2 - competition heats. It is possible to have a
HEAT 2 and not have a HEAT 1. The girls 6 &
under group starts the event followed by boys of the
same age, proceeding to the next age group. Note - 6 & Unders only swim Free and Back.
- If using
heat sheets: The
second helper hands the heat sheets (from the
clipboard) to the recorder (timer with the clip
board) in the appropriate lanes. Hand the slip
to the recorder when he is not recording the time for
the current event. You must hand the heat sheet to the
recorder before the timers leave to go to the other
end of the pool.
The second helper then joins the first helper at the
blocks, encouraging swimmers, reminding them what they
are swimming, helping put on goggles and keeping the children
in line. Keep the children back from the blocks.
That helps the starter to know who is swimming in the
current event. Again, it is possible not to have a
Heat 1. Listen closely when the starter calls the
event to make sure our swimmer swim in the right heat.
If a heat 2 swimmer swims with heat 1, their place
will not score points for the team.
Tips for Relays
(Ask for help from other
parent if there are multiple relay teams)
- Please be
very careful with relays, they are the most difficult
to organize. Since the 8&UN each swim 1 lap of the
pool, swimmers will be starting from both ends.
The first and third swimmers report to the blocks with
one helper and turn in the heat sheet, the second and
fourth to the opposite end (same lane!) with another
second and forth swimmers will start from in the water
due to the shallow depth of the pool. They may
not enter the water until the first or third swimmer
has started. Once the first or third swimmer
dive in, the second or forth swimmer will enter the
water. They should sit down on the edge and slide into
the water. The swimmer needs to keep one hand
and one foot on the wall at all times.
the swimmer not to go until they see the oncoming
swimmer's hand touch the wall. You should not
yell GO, even if you are cheering the oncoming
swimmer, unless the waiting swimmer freezes after the
wall has been touched. We have had parents yell GO to
encourage the oncoming swimmer and the waiting swimmer
pushes off early and false starts which disqualifies the whole team. Remind
the number 2 swimmer is not to go when the
- The free
relay is all four legs swim freestyle, the medley relay is
in this order: First swimmer starts in the water for a
backstroke start, second swimmer swims breast stroke,
third swimmer butterfly (from blocks), final swimmer
free. Remind each swimmer what stroke he or she is
swimming in the medley!
Order of Events
All meets start
with the 200 long freestyle (for older swimmers only).
There will be 1 heat of girls and 1 heat of boys.
Usually only one relay is swum during the duel meet.
The coaches decide which relay will be swum. Both
relays are normally swum after the long freestyle.
However, technically the coaches have the choice to swim
the free relay at the end of the meet in it's correct
place (event number). Check with the coaches if
you aren't sure. If the relay is after the long Free,
then get the relay teams together as soon as the meet
starts. Girls are always first, then the same event for
the boys follows. Girls events are always odd
numbered and boys are even. For the relays, get the
swimmers in position - Since the 8&UN each swim 1 lap of
the pool, swimmers will be starting from both ends.
The first and third swimmers need to be at the starting
block end of the pool. Second and Forth swimmers need to
be at the opposite end of the pool. (6&UN do not have
a relay event. However, a 6&UN may be needed to swim on
the 8&UN relay team.)
relays are the Freestyle races. All of your young
freestyle swimmers should be behind the blocks when the
older kids (13-14, 15-18) are swimming their relays --
or if the relays are to be swum at the end of the meet,
your freestylers need to be there when the long free is
being swum. For all events, Heat 1 (exhibition heats)
are swum first and should have a yellow colored heat
sheet (if being used). Heat 2 (Championship Heat) will have a pink
(girls) or blue (boys) heat sheet. (if being used)
The following is the order of events:
- #13 Girls
6 & under Free
- #14 Boys
6 & under Free
- #15 Girls
8 & under Free
- #16 Boys
8 & under Free
kids then have a break while the individual medley (IM)
is swum. When the 13-14 kids are swimming the IM, have
any 6 & UN Backstrokers and 8 & UN Butterfliers go to
- #33 Girls
6 & under Back
- #34 Boys
6 & under Back
- #35 Girls
8 & under Fly
- #36 Boys
8 & under Fly
6 & UN are
now finished. The swimmers may leave if they are not
involved in a relay.
11-12 butterfliers are swimming have the 8 & UN
Backstrokers go to the blocks.
- #45 Girls
8 & under Back
- #46 Boys
8 & under Back
As the older
(11-12) are swimming the backstroke, have anyone
swimming the Breaststroke report to the blocks.
- #55 Girls
8 & under Breast
- #56 Boys
8 & under Breast
End of Meet
unless the relay is last, the breaststroke is the last
event of the meet. Return your clipboards to the Away
Meet plastic bin. Remind all your kids to throw away
their trash and pick up their area. It will be dark, so
remind parents to check carefully for all items. If you
find left over goggles, towels etc., pick them up and
bring them to the next practice.
all your help and do not hesitate to call on the
parents of your charges to help with unruly swimmers or